FAQ

Koncile can analyze documents in any language.

The platform itself is currently available in French and English.

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No special software is required to use Koncile. You can access the platform directly after creating your account.

If you are not yet a Koncile client, click here to create your demo account!

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The subscription to Koncile costs €690/month to analyze your invoices in real time before payment, with an additional fixed fee of just a few cents per processed page.

Yes! You can create up to 10 different accounts linked to the same company!

To update your account information:

1. Go to the menu at the bottom left of your screen;
2. Click on “Settings”;
3. You can change your general information, password, and also the platform language here.

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This allows the tool to adapt to the document format.

For example, indicate that the "description" should include the product or service category subtitle, or specify that the weight should be expressed in kilograms rather than tons.

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In certain cases, you may need to add specific instructions to improve extraction accuracy, such as:

• Layout instructions: Provide instructions if the document has an unconventional layout.
• Error correction: Specify recurring extraction errors to avoid.
• Page break handling: Indicate how to manage page breaks.

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When you create a new supplier, Koncile automatically provides a default configuration for invoice documents.

However, you can also reuse a document type that you’ve already configured for another supplier:

1. Click on “Create a new document type”;
2. Click on “Create from an existing supplier” at the bottom of the window;
3. Select the document type you want to reuse;
4. Click on “Create”!

Your document type is now available in the document type list for your new supplier.

For more details on setting up a document type, click here!

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Your documents can be imported in any language and in the format of your choice.

Click here to learn more about how to import a new invoice.

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Your price grids must follow the template format provided by Koncile.

If you want to download the price grid template, click here!

To learn how to import a new price grid, click here!

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You can add as many price grids as you want. However, during the import process, make sure to indicate the period for which the grid is applicable!

Click here to learn more about importing a price grid.

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Absolutely! Once you click on a supplier, in the “Invoice” tab, you have access to a “Process” filter.

You can then indicate the stage of the processing for that invoice.

When the process is completed, you can select the “Compliant” stage, and the invoice will be stored in the “Archives” tab.

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First:

• Verify that the provided document does not contain any anomalies that could hinder the extraction of information (erased, hidden, or unreadable lines).

If the fields still show anomalies:

• Complete or modify the data extraction settings for this type of document:

If you want to download the complete data from multiple suppliers:

1. Go to the dropdown menu on the left and select the “Suppliers” tab;
2. Select the suppliers whose data you want to extract by checking the gray box on the left of each line;
3. Click on the “Download selected data” button;
4. Select “Data and Analyses”;
5. Click on “Download”!

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Yes! Koncile allows you to directly generate a credit request within the platform when a price compliance issue is detected.

To learn how to generate a credit request, click here!

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You can retrieve the price grid template in two places on the platform:

• In the menu on the left side of the screen by clicking on the “Quick Upload” button;
• Or by going directly to the page of the relevant supplier and clicking on “Upload” on the right side of the screen.

To learn more about importing a price grid, click here!

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Koncile allows you to download your structured extracted data. Click here to learn how to download this Excel file.

Yes, you can filter invoices from the same supplier based on the extracted fields from these invoices. This is only possible between files that were extracted using the same document type, so the extracted fields are identical.

To access advanced filters:

1. Click on “Filter”;
2. Select a document type for which you want to filter the invoices;
3. Click on “Custom Filters”;
4. Select the field you want to use to filter your invoices;
5. Select the field value that should be present in the invoices you want to select;
6. Click on Apply!

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You can use the “Discrepancy” filter, which will pull up all invoices showing a price discrepancy with the imported price grid.

You can only relaunch the analysis of your invoices if you have imported a new invoice or a new price grid for that supplier.

To download the complete analysis of multiple suppliers:

1. Go to the dropdown menu on the left, and select the “Suppliers” tab;
2. Select the suppliers whose data you want to extract;
3. Click on the “Download selected data” button;
4. Select “Data and Analyses”;
5. Click on “Download”!

Note : Make sure you have previously launched the analysis for all selected suppliers.

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To download the complete analysis of multiple suppliers:

1. Go to the dropdown menu on the left, and select the “Suppliers” tab;
2. Select the suppliers whose data you want to extract;
3. Click on the “Download selected data” button;
4. Select “Data and Analyses”;
5. Click on “Download”!

Note : Make sure you have previously launched the analysis for all selected suppliers.

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Not all data is yet available on the platform. You can currently find:

• Your extracted data;
• The tariff compliance analysis;
• Benchmark analyses.

Unfortunately, these data and analyses are only available per invoice or per line. You need to download the summary Excel file to access the data by supplier or the product catalog.

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Koncile supports any type of document related to managing your purchases and invoices!

Whether it's supplier invoices, purchase orders, quotes, contracts, or price catalogs, you can import them into the platform, and Koncile will cross-check the information for you!

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